What is an audit trail?

What is an audit trail?

Document management I January 2022

An audit trail is a sequence of records that shows activity in the system by the users. They are tools for analyzing and reporting on managerial and operational processes. They can be manually or electronically managed. These records provide documentary evidence that can be used to track back all related transactions. The audit trail is also known as audit log or audit tracking.

Audit trail helps minimize fraud and unauthorized use of data. It is supposed to enhance the security of the data in circulation in an office. It includes details such as the date, time, and user information of the person associated with that transaction.

An audit trail is used in financial records, Human resource records, Healthcare, and insurance, and also legal records. It helps in managing the security of these records. Audit trails help in managing non-compliance and ensuring that everybody adheres to the set processes.

 

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4 Reasons Why You Should Shred Your Documents

4 reasons why you should shred your documents

Document Shredding I December 2021

As documents pile up in the workspace, the risk of fraud and data breaches increase. This is because sensitive documents and devices are out in the open. All the stakeholders should work together to safeguard confidential information. Due to data breaches, documents should be protected from the moment they are created until they are no longer needed. This can be done by shredding sensitive documents. This would help in

  • Strengthening information privacy and confidentiality:- Necessary steps are taken by a business in relation to both the customers and employees to ensure that all documents are protected whether in-store or being disposed of, Failure can lead to lawsuits, damage to the business’s reputation, and loss of business
  • Simplifying document disposal for everyone:- If there is a standard shredding policy in place everybody follows the process making it easy for the staff to dispose of documents, not in use.
  • Reducing the risk of breaches:- By shredding documents that have reached their retention period and may be of no use to the company reduces access to documents that are no longer in use by unauthorized persons.
  • Protecting proprietary, customer, and other business information:- Documents like invoices and others that are linked to customers or vendors and are no longer in use should not be accessed by unauthorized persons.

 

For any inquiries on documents, shredding feels free to contact us.

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3 Habits of highly effective entrepreneurs

Effectiveness comes down to producing desired results. The most successful entrepreneurs have mastered being effective because it makes them work smarter, eliminating unnecessary effort and wasted time. Success cannot happen with any consistency when approached in a lazy, haphazard, hit-or-miss fashion.

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