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Analysis of Electronic Record management system requirements

This can now be defined. Priority is given to each feature to help with the final selection of the Electronic Document and record management systems. These include:

  • Ability to scan documents directly into the system.
  • Import all of the different types of electronic records of the organization.
  • Enter and search by multiple index fields.
  • Import all of the different types of electronic records of the Organization.
  • Enter and search by multiple index fields.
  • Multilevel folder structure.
  • Intergrate with Microsoft applications.
  • Client server and web access.
  • Viewer for different types of files.
  • Batch upload of files with associated indexing metadata.
  • Check in/Check out
  • Revision control.
  • Work flow.
  • Email management.
  • Ability to intergrate with multifunctional device, sharepoint, GIS sysytems.
  • Ability to use multiple storage devices and servers.
  • Active directory synchronization.
  • Audit Trail.
  • Full text search capability.
  • Ability to link documents
  • Annotation and redaction
  • Local support and training
  • Zonal OCR
  • Retention scheduling
  • Autonumbering
  • Selecting and installing the right system and having it set up properly for increased productivity and capability of your organization for years in future.



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