The Guide to Effective DIY Document Digitization Process.
How You Can Save Thousands on Document Digitization? DISCOVER the Do-It-Yourself (DIY)Guide To Help You Navigate Through The Process As a Small And Medium Business
Want to know how you can navigate your digitization process from Initiating to Sustaining that we have learnt in the last 3 years of research and practice?………………Then get your Free Digital Copy of the “Guide to effective DIY Document Digitization Process”
Get the Insider Tips, Potential Pitfalls and Checklists……………….
From Jacqueline Odhiambo
Nairobi
Dear Executive,
For the past 2 years, I’ve been sharing going paperless content with my readers.
What works and what does not work
And here is what I have knowledge of……
Every day you’re struggling with documents as a company.
Lost documents, misplaced documents and overflowing files and file cabinets.
And frankly, this is TOTAL FRUSTRATION………..
And it’s a total waste of time. Right?
And like you time is of VALUE.
And the way I see it
If I can get what I want NOW without the stress of delay for meetings or stressing my customers by service delays because of MISPLACED or LOST DOCUMENTS
Do you feel the same way?
I thought so.
Because that is one of the reasons we put together this Guide to Effective DIY Document Digitization Process.
Get the Results you are looking for ……..........
The Guide is a no nonsense “Get right to the point” direction to initiate your digitization project.
And what is great is that these Tips are short and get right to the meat of the matter when it comes to:
- Initiating the Document Digitization Process
- Planning
- Executing
- Optimizing
- Sustaining
All laid out for you.
All you have to do is Swipe and Hack every Single Tip for the goodness of your business.
Inside
“The Guide to Effective DIY Document Digitization Project”
You are going to LOVE this ! Here’s is just a test of what you will get inside The Guide to an Effective DIY Document Digitization Process.
PLANNING AND ORGANIZING DOCUMENTS
How do you Assess DOCUMENT CATEGORIES? (Tip #1)
STOP USING THE WRONG SCANNING TOOLS
Will these SCANNING TOOLS work for you? (Tip# 2)
CREATING CONSISTENT FILE NAMING CONVENTION
Do you have a developed FILE NAMING CONVENTION or you need to create one? (Tip# 3)
SETTING UP OF METADATA AND TAGS FOR EASE OF RETRIEVAL
How do you want your documents LABELLED for identification. (Tip# 4)
ENSURING SECURITY AND BACK UP DURING STORAGE
Keeping a BACP UP is a necessity on another platform. (Tip# 5)
REGULARLY MAINTAINING YOUR STORAGE SYSTEM
Is your DOCUMENT QUALITY Top notch? (Tip# 6)
ENSURING MINIMAL FILE SIZES
What are your file sizes ?Are they occupying MINIMAL STORAGE space.? (Tip# 7)
GRAB YOUR COPY OF
"THE GUIDE TO EFFECTIVE DIY DOCUMENT DIGITIZATION PROJECT"
Want to know how you can navigate your digitization process from Initiating to Sustaining that we have learnt in the last 3 years of research and practice?………………Then get your Free Digital Copy of the “Guide to effective DIY Document Digitization Process.”
WAIT ! We Are Not Done !
The Guide has MORE
Pitfalls?
DOCUMENT PREPARATION ! BELOW PAR?
Don’t forget the Staples, Pins, Paper clips not leaving out the folds etc. (Pitfall #1)
WHICH SCANNING TOOL?
Why use low quality scanning equipment or apps.if you expect quality images. (Pitfall #2)
WHAT IS A FILE NAMING CONVENTION ?
Don’t start your digitization process without a clear file naming convention and folder structure. (Pitfall #3)
WHY METADATA IN THE FIRST PLACE?
Do you have your metadata and tags in place? (Pitfall #4)
WHAT'S THE NEED OF A BACKUP?
Don’t fail to secure or backup your files. (Pitfall #5)
IS QUALITY CONTROL NECESSARY ?
Don’t neglect quality control. (Pitfall #6)
WHAT ABOUT THE TIMELINES?
Don’t underestimate timelines and resources. (Pitfall #7)
ARE THE DOCUMENTS SEARCHABLE?
Don’t forget to do a retrieval test. (Pitfall #8)
WHY WAIT FOR THE PAPERWORK TO PILE AGAIN?
Don’t digitize once and let paper work pile up again. (Pitfall #9)
GRAB YOUR COPY OF
"THE GUIDE TO EFFECTIVE DIY DOCUMENT DIGITIZATION PROCESS"
Want to know how you can navigate your digitization process from Initiating to Sustaining that we have learnt in the last 3 years of research and practice?………………Then get your Free Digital Copy of the “Guide to effective DIY Document Digitization Process”
And Not Forgetting + The Checklist
With each of these Tips, Potential Pitfalls and Checklist
You will be able to stay organized.
You will be able to boost your efficiency.
You will be able to maintain a secure, accessible digital records.
You will be able to save time.
You will reduce clutter.
You will have a structured approach in your processes.
And this will make it easier to manage and maintain a Reliable Digital Archive.