Document Digitization Solutions
Paperless + Digitization
Document digitization solutions
High-quality, Secure scanning and indexing.
Your information in paper documents can be converted into searchable, structured and secured digital documents. These are indexed using OCR.
It enables you to find your documents with one click. This also enables you to eliminate use of paper, increasing office space, and complying with regulations.
How it works
Project Intake
- Initial discovery call to understand your goals and compliance requirements.
- Assessment of document type, volume, condition (fragile, bound or oversized)
- Identification of metadata and indexing requirements.
- Preparation of a quote with project scope, timeline and deliverables.
Capture and Quality Control
- High Resolution scanning for clarity and long term readability.
- OCR (Optical Character Recognition) to make documents searchable.
- Automated, indexed based on predefined metadata fields (e.g names, dates, categories)
- Human Quality Control (QC) on exceptions, ensuring near 100% accuracy
- Special handling of fragile or historical documents
Delivery
- Delivery of digitized files in your preferred format (PDF, JPEG, Searchable PDF)
- Encrypted transfer via secure cloud servers.
- Integration with your Document Management Systems or Cloud Repository.
- Optional Certified physical document destruction.
Ongoing Support
- Post-delivery corrections for any identified errors
- Staff training on navigating and using the digital repository.
- Long-term storage options (Archiving in cloud or digital vaults).
- Continuous helpdesk support for retrieval, compliance checks and upgrades
Solutions to your Document Challenges
Improves operational efficiency
Speed up sharing and transferring of your company’s information across departments and branches through digital documents.
You would eliminate the use of courier service to deliver your documents thus reducing your document movement costs and time.
Improves customer experience
Serve your customers in real time. Through digitization you would shorten your documents approval process by sharing them digitally with the approval authorities. Your approval authorities do not have to be in office to have the documents approved.
Document search is done in real time.
Enhance audit support
Improve your audit process by making it less time consuming, more accurate and less frustrating.
Digitization speeds up your auditing processes. Minimal time is used in document searches.
Improves internal and external communication
Ease your communication with internal and external stakeholders.
Your collaboration can be improved through digitization, increasing efficiency. You are able to share Information easily between departments in real time.
More Solutions
Cadtech Training [ Training and Coaching Solutions]
Empowers teams with skills to manage information to ensure compliance and drive digital transformation.
Cadtech Advisory [Consultancy and Audit Solutions]
Strategic expertise to ensure compliance, efficiency and competitive advantage
Cadtech Digital
Smart, scalable digital systems for managing and securing your information assets
Cadtech Disposal
Certified destruction to safeguard confidentiality, compliance and peace of mind.
More.......
Ease of document accessibility
You can easily access your digital information on any electronic device and also from anywhere.
Minimize document storage space
Digitization can minimize your document storage space. This minimizes the cost of storage space.
Eases analysis
Ease the use of your information for analytical purposes. This speeds up your process of decision making.