Paperless Office, Impossible?
“The paperless office is possible, but not by imitating paper. Note that the horseless carriage did not work by imitating horses.“– Ted Nelson
Why you think it's impossible to have a paperless office.
You have always received paper documents from your stakeholders
You are feeling technology is too complicated and overrated.
You have always used paper documents
Softwares are too expensive
Pain of not having a paperless office.
Lost or misplaced paper documents.
Tedious document tracking process.
Longer documents approval time.
Wasted time in document search.
Expensive documentation.
Reduced work space.
What factors determine a paperless office?
All information that comes in as paper is transformed into electronic form- through scanning, indexing and storing.
Accessing of documents is done electronically any time anywhere and from any device.
Manual document processes are automated.
Office is free of paper clutter.
What are the Benefits of a Paperless office?
Information security and confidentiality by having authorized based access to your documents.
Environmental impact by reducing cutting of trees and burning of paper documents.
Cost reduction by buying less or no paper and paper based consumables.
Operations efficiency by minimizing human errors through automation.
Time saving by reducing time spent on document search.
How can we encourage a paperless office?
By using an electronic document management system or cloud storage.
By scanning received paper documents from external stakeholders.
By removing printers from the office space.
By approving of documents digitally
“The digital age was dragging older lawyers like the Boones into the world of paperless files and storage and not a minute too soon. Why destroy so many trees to produce much paper that becomes useless almost as fast as it is filed away “– John Grisham
Go green go paperless
Become more environmentally aware and change your behavior and lifestyle to reduce the amount of pollution and waste you generate.
The decision to go green is a gradual process. Any action you take that contributes to sustainable living makes a positive impact on the environment.
Is it a paperless office or a paper full office?